6 Steps to HR Compliance: A Checklist for Breweries

December 5th, 2024 • by Martin Patrick, SPHR, SHRM-SCP
Martin Patrick, SPHR, SHRM-SCP

Martin Patrick, SPHR, SHRM-SCP

Martin brings extensive human resources experience to the GTM team as a strategic member of corporate senior management in for-profit, not-for profit, union, and non-union environments. As a consultant, he has worked on assignments at a not-for profit global research institute, an engineering R &D start up, a multi-state retail employer, a physician practice, a manufacturing service provider, a not-for profit national accreditation company and various other successful businesses. His project work includes developing compensation structures, human resource audits, employee and management training, employee handbooks, job descriptions, employee classifications and employee investigations.

Navigating labor laws, safety regulations, and HR policies can be complex, particularly in an industry that often employs a mix of full-time, part-time, and seasonal workers. To help you stay on top of HR compliance, we’ve put together this essential checklist tailored specifically for breweries.

1. Classify Your Workforce Correctly

Breweries often hire diverse types of workers, such as full-time managers, part-time staff, or independent contractors, such as marketing consultants. Misclassifying your employees as independent contractors can lead to hefty fines. Ensure proper classification according to the Fair Labor Standards Act (FLSA) and state labor laws.

2. Understand Wage and Hour Laws

The brewing industry often involves long hours and unique work schedules. Key considerations include:

  • Paying at least the New York state minimum wage and annual salary minimum for exempt employees, which are higher than the federal minimum wage.
  • Overtime pay for non-exempt employees working more than 40 hours per workweek.
  • Complying with tip credit rules for tipped employees in taprooms.
  • Understanding meal breaks, spread of hours, report-in, and call-in requirements.

Use timekeeping systems to accurately track hours worked to avoid wage disputes.

3. Develop Harassment and Discrimination Policies

While breweries thrive on teamwork and creativity, preventing harassment and discrimination is essential:

4. Follow Hiring and Onboarding Best Practices

A solid hiring process ensures compliance and sets the tone for a great workplace culture:

  • Use compliant job postings that avoid discriminatory language.
  • Verify all employees’ eligibility to work in the U.S. with Form I-9.
  • Provide an employee handbook that outlines company policies.

5. Stay Current on Employee Benefits Laws

If your brewery offers benefits such as health insurance or retirement plans, ensure compliance with applicable laws:

  • Offer ACA-compliant health coverage if you have 50 or more full-time employees.
  • Provide ACA notice at hiring if you do not offer health insurance.
  • Follow COBRA requirements at time of hire and for separating employees.
  • Comply with the New York paid sick and family leave laws.

Consult an HR expert or benefits provider to manage these complex requirements effectively.

6. Prepare for Growth and HR Trends

The workplace is evolving, and breweries must adapt to trends like:

  • Remote work policies for administrative or marketing staff.
  • Inclusion initiatives to promote diversity.
  • Mental health support for employees in high-stress roles such as an Employee Assistance Program.
  • Develop performance review processes and identify measurable roles to promote internally.

Monitor changes in employment law and adjust policies proactively.

Conclusion

HR compliance might not be as exciting as crafting the perfect IPA, but it’s a crucial ingredient in your brewery’s success. By following this checklist, you can create a safe, fair, and legally compliant workplace, allowing you to focus on what you do best—brewing amazing beer.

Need help managing HR compliance? Partnering with a payroll and HR services provider like GTM Payroll & HR can simplify the process, giving you peace of mind and more time to grow your brewery.

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